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Dates are best entered in Banner in the format MMDDYY or MMDDYYYY with no punctuation. Banner will redisplay the date in the 04-Aug-2005 format.
Date Example | |
Enter | 080405 |
Enter | 08042005 |
Banner displays | 05-Aug-2005 |
The entry month (MM) must be the month's two-digit number in the calendar year using a preceding zero (0) if necessary. The entry day (DD) must be the two-digit day, again using a preceding zero for one through nine.
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The U.S. Department of Education requires Bethel to report gender information. A person's gender is entered in Banner form SPAPERS or on the biographical tab of APAIDEN.
Code | Description | Explanation |
M | Male | A male person, man or boy |
F | Female | A female person, woman or girl |
N | Unknown | The gender has not been reported. |
NOTE: All employees and students must be classified as a male or female. Adding the gender for every person is strongly recommended in order to create the basic biographical information record.
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Marital status is required for all Bethel students applying for financial aid and Bethel employees. The status is also gathered for constituents of the University. Marital status is maintained in the SPAPERS form or on the biographical tab of APAIDEN.
Code | Description |
M | Married |
S | Single |
U | Unknown |
D | Divorced |
P | Separated |
W | Widowed |
8.5 Social Security Number
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- The first is a question of whether the individual is Hispanic or Latino (defined as a person of Cuban, Mexican, Puerto Rican, South or Central American or other Spanish culture or origin, regardless of race.)
- The second is an indication of other racial groups with which the individual identifies.
Ethnic Code | Description |
1 | American Indian or Alaskan Native |
2 | Asian |
3 | Black or African American |
4 | Native Hawaiian and Other Pacific Islander |
5 | White |
8.7 Deceased Information
Due to the sensitivity of this issue, prompt attention is important to stop future mailings from any university office. Deceased status must be verified information, not just perceived information. Deceased information is entered in Banner in the SPAPERS form or on the biographical tab of APAIDEN.
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Samples of standard prefixes are listed below. See the Abbreviation Section of Webster’s Dictionary for more.
| Abbreviation | Meaning |
|---|---|
| Bish. | Bishop |
| Cap. | Captain |
| Chap. | Chaplain |
| Col. | Colonel |
| Dr. | Doctor |
| Lt. | Lieutenant |
| Ltc. | Lieutenant Colonel |
| Maj. | Major |
| Miss | Miss |
| Mr. | Mr |
| Mrs. | Mrs |
| Ms. | Miss, Mrs, or Ms |
| Pst. | Pastor |
| Rev. | Reverend |
8.9 Name Suffixes
Standard suffixes should also be collected and maintained as part of an individual’s name record in APAIDEN, particularly for constituents. The “Suffix” field is located in the current Identification tab.
Samples of standard suffixes are listed below. See the Abbreviation Section of Webster’s Dictionary for more.
| Abbreviation | Meaning |
|---|---|
| DDS | Dentist |
| Esq | Esquire |
| JD | Juris Doctor |
| JR | Junior |
| MD | Doctor of Medicine |
| PhD | Doctor of Philosophy |
| Sr | Senior |
| II | Second |
| III | Third |
| IV | Fourth |
8.10 10 Citizenship and International Persons Information
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Country of citizenship and visa type are maintained on the GOAINTL form. Both items are required for any person who is not a citizen of the United States. Codes for country of citizenship are selected from the same table as the nation codes used in addresses. The most current Visa type codes include:
CODE | DESC |
AS | Asylum Status (temporary only) |
DI | CAPS/GS Distance Ed International |
F1 | Student Visa |
H1 | Special/Employee |
H4 | Spouse of H1 Employee |
J1 | Exchange Scholar |
J2 | Dependent of Exchange Scholar |
L1 | Short Term Worker |
PR | Permanent Resident |
TP | Temporary Protection Status |
Citizenship and related information is maintained by the following offices:
Admissions Offices | for persons applying as students |
Student Life (International Student Advisor) | for international students after they enroll |
Human Resources | for employees |
Any changes to citizenship or visa information for currently enrolled students must be coordinated through the International Student Advisor in Student Life.
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