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First Name with Space Example

Enter

Mary Ann

Enter

Bobbi Jo

but you may need to user the "skip name verify" checkbox in order for it to save properly with the space

Punctuation

Use hyphens, apostrophes, or dashes exactly as indicated in the legal name. Do not add punctuation where there is none. Any of the following examples would be correct in format; the data source would determine which is accurate.

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Preferred Names

Enter

 

Preferred first name: Bill

…if the legal name is

William Knight

Enter

Preferred first name: Mark

… if the legal name is

 D Mark

Of course, a lot of our data comes from the Admissions application where students will occasionally list multiple preferred first names like "Will or William." In this instance, I leave "Will" in the preferred first name since "William" would still be in the system as the legal first name. Someone would need to reach out to the student or make a judgment call in other situations in order to remove the 'or.' Since the preferred first name is pulled into communication, we want to avoid having a letter sent out to "Will or William."

Note: Depending on how the rest of the data pulls in, sometimes names may appear funny. For example, in Degree Works, we pull in preferred first name, middle name, last name. Therefore, if the student's preferred first name is their middle name, it will show MiddleName MiddleName Last Name.

4.3 Non-Person Formatting

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