AI Tools

Name	Comments	Public	Internal	Confidential	Restricted	How to access at Bethel

Name	Comments	Public	Internal	Confidential	Restricted	How to access at Bethel
Google Gemini	May offer benefits with content generation and summarization if governance is established. Not approved for sensitive data.	Yes	Yes	Yes	No	Login in through Google account
Grammarly	Enhances academic and administrative writing quality. Institutional license includes advanced tone, clarity, and plagiarism checks.	Yes	No	No	No	Online free
Microsoft Copilot	Deep integration with Microsoft 365 makes this ideal for administrative and academic productivity (e.g., writing, summarizing, task management). Access controlled by institutional credentials.	Yes	Yes	Yes	No	Log in through Microsoft account
Salesforce	Salesforce AI uses the data that is already within Salesforce	Yes	Yes	Yes	Yes	Login through Microsoft account

Definition of Data Classification

Definition of Data Classification
Public:	This data is intended for public consumption and has no restrictions on access or distribution. Examples include marketing materials, press releases, or publicly available financial data.
Internal:	This data is for internal use only and is not meant for public disclosure. It may include internal policies, sales playbooks, or organizational charts. Unauthorized disclosure could lead to embarrassment or loss of competitive advantage.
Confidential:	This data is sensitive and requires a higher level of protection. Unauthorized access or disclosure could negatively impact the organization, its customers, or partners. Examples include customer information, vendor contracts, or employee reviews.
Restricted:	This data is highly sensitive and requires the strictest security measures. Unauthorized access could result in significant financial, legal, or reputational damage. Examples include Personally Identifiable Information (PII), Protected Health Information (PHI), and trade secrets.

AI Tools

Name

Comments

Public

Internal

Confidential

Restricted

How to access at Bethel

Name

Comments

Public

Internal

Confidential

Restricted

How to access at Bethel

Google Gemini

May offer benefits with content generation and summarization if governance is established. Not approved for sensitive data.

Yes

Yes

Yes

No

Login in through Google account

Grammarly

Enhances academic and administrative writing quality. Institutional license includes advanced tone, clarity, and plagiarism checks.

Yes

No

No

No

Online free

Microsoft Copilot

Deep integration with Microsoft 365 makes this ideal for administrative and academic productivity (e.g., writing, summarizing, task management). Access controlled by institutional credentials.

Yes

Yes

Yes

No

Log in through Microsoft account

Salesforce

Salesforce AI uses the data that is already within Salesforce

Yes

Yes

Yes

Yes

Login through Microsoft account

Definition of Data Classification

Definition of Data Classification

Public:

This data is intended for public consumption and has no restrictions on access or distribution. Examples include marketing materials, press releases, or publicly available financial data.

Internal:

This data is for internal use only and is not meant for public disclosure. It may include internal policies, sales playbooks, or organizational charts. Unauthorized disclosure could lead to embarrassment or loss of competitive advantage.

Confidential:

This data is sensitive and requires a higher level of protection. Unauthorized access or disclosure could negatively impact the organization, its customers, or partners. Examples include customer information, vendor contracts, or employee reviews.

Restricted:

This data is highly sensitive and requires the strictest security measures. Unauthorized access could result in significant financial, legal, or reputational damage. Examples include Personally Identifiable Information (PII), Protected Health Information (PHI), and trade secrets.