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Summary

A brief guide to setting up and attending a Bethel WebEx meeting.

We recommend using either Chrome or Firefox to access a WebEx meeting!

Related Bethel Articles:

How to join a WebEx Meeting (Meeting Participants)

 

  1. Click on the link to the meeting or paste the meeting URL in your browser's address bar.
  2. Alternate: Go to https://webex.bethel.edu and enter the 9 digit Meeting Number or Room ID provided by the meeting host (example: 123456789)
  3. In the Meeting room window, type in your name and email address
               
  4. For the first time you may be asked to download the Cisco WebEx add-on or add WebEx to Chrome.  Click download and follow the directions.  
    The WebEx meeting window should open.
    1. If asked if you wish to join audio select yes
    2. In the audio window set your speaker and microphone and click OK.

 

 

How to access and setup your WebEx Meeting Room (Meeting Hosts)

  1. Go to https://webex.bethel.edu
  2. Click the Login Link in the upper right corner.
  3. Login with your Bethel Community Account credentials when the Bethel login screen appears.

How to Start your WebEx Meeting (Meeting Hosts)

  1. Click the Start Meeting button.  You can also find the meeting address to your meeting room by clicking on the "More ways to join" link. 



  2. Your personal room meeting window should open in a new window while your browser window will show your WebEx meeting dashboard.
                                   Personal Meeting Room Window                                                           Browser WebEx Dashboard
      

    1. Click Connect to Audio to set your speaker and microphone settings.  Note that once you set up Audio as a host then all participants will also be granted Audio privileges. Hosts can also mute all participants microphones from the Participants Menu at the top of your screen, or mute or grant audio from the Participants list by clicking on their microphone icon.  You can also disable video for participants from the (Windows PC) Meeting Menu > Options or (Apple Mac) Meeting Center > Preferences > Tools
         

    2.   Invite others to your meeting.  
      1. When you click "Copy Meeting URL" the meeting address is copied to your clipboard ready for pasting into an email or into a Moodle forum, page, assignment, or URL.
      2. When you click "Invite and Remind" .  Type or paste in complete email addresses separated by commas or semicolons - abc12345@bethel.edu,abc67891@bethel.edu...
        When you place a comma or a semicolon after an email address it is entered into the "invitees" list.  When done entering invitees, click your Return/Enter key or click Send.




    3. Share Screen or More Options. Host Note: Sharing is turned on by default for all participants. You can disable sharing from the Participants menu by deselecting Anyone can share.
      If you just want to mutually share via video and audio you can begin once others join.  
      If you wish to share your screen, a file, or an application window then just click the More Options link below the Share Screen option.

 

 

   

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