Google Apps for Education: Mail Merge
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Bethel community members
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Bethel community members who wish to run mail merges in Google Mail will need to use a tool called Google Apps Sync for Microsoft Outlook. Bethel University ITS supports the use of this program exclusively for Bethel staff and faculty creating mail merges from a Bethel owned computer. If you need to send mail merges through your Bethel Google Apps account, please take the following steps:
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- Click the Start Menu and in the search field type: Google.
From the list of applications select Set up a Google Apps Sync user. If this link does not appear go to the Google Apps Sync folder show in the Programs list. You should find the link inside this folder.
Note:If you still do not see these options listed it means the program has not been installed on your machine. If this is the case, please contact the ITS Help Desk and inquire about the status of your case.
- Once opened sign into your Bethel Google Apps for Education account.
- Enter your full Bethel email address
- Select Yes, I have a password option
Enter your Google Sync password. This password is unique from your Bethel Community Account password and is specific mail merges and mobile devices syncing your Bethel email.
To Generate a Google Sync password or view your existing Google Sync password go to: https://iam.bethel.edu/googlepasswd/googlepasswd.cgi
- Enter your full Bethel email address
- Once your email address and password have been entered click Continue.
- Click Create profile. Do not check any boxes.
- Click Start Microsoft Office.
Microsoft Outlook will open and begin to automatically sync with your Bethel email account. This initial syncing process may take up to an hour, but typically last around 15 minutes. Do not close Outlook while syncing. Once the sync is completed you may run a standard mail merge in Outlook and your content will be sent out using your Bethel email account.
Info Important Note: Outlook may only be used for executing mail merges. All other mail activity should occur in the online Google Mail environment. Using Google Apps Sync for Microsoft Outlook for any purpose other than running mail merges will be considered a misuse of the resource, and could result in a loss of access to the tool.