Outlook Mail Merge with Google Apps Sync

Owned by Former user (Deleted)
Last updated: Feb 28, 2020 by Former user (Deleted)

Important Note: Outlook may only be used for executing mail merges. All other mail activity should occur in the online Google Mail environment. Using Google Apps Sync for Microsoft Outlook for any purpose other than running mail merges will be considered a misuse of the resource, and could result in a loss of access to the tool.

Summary

Bethel community members who wish to run mail merges in Google Mail will need to use a tool called Google Apps Sync for Microsoft Outlook. This tool is only compatible with Windows Computers. Bethel University ITS supports the use of this program exclusively for Bethel staff and faculty creating mail merges from a Bethel owned computer.

Install Google Apps Sync for Microsoft Outlook

  1. To install Google Apps Sync for Microsoft Office, Microsoft Outlook must first be installed. To install Microsoft Outlook, follow the instructions on this page. 
  2. Once Microsoft Outlook has been installed, install Google Apps Sync from this website.

Setting up Google Apps Sync for Microsoft Outlook

After Google Apps Sync for Microsoft Outlook has been installed on your computer you will need to setup the tool to interact with your Bethel email account.

  1. Click the Start Menu and in the search field type: Google.

  2. From the list of applications select Set up a Google Apps Sync user. If this link does not appear go to the Google Apps Sync folder show in the Programs list. You should find the link inside this folder. If you still do not see these options listed it means the program has not been installed on your machine. If this is the case, please contact the ITS Help Desk and inquire about the status of your case.




  3. Once opened sign into your Bethel Google Apps for Education account.

    • Enter your full Bethel email address (a browser window will be launched with a normal Bethel login page).

  4. Once your email address and password have been entered click Continue.

  5. Click Create profile. Do not check any boxes.



  6. Click Start Microsoft Office.



  7. Microsoft Outlook will open and begin to automatically sync with your Bethel email account. This initial syncing process may take up to an hour, but typically last around 15 minutes. Do not close Outlook while syncing. Once the sync is completed you may run a standard mail merge in Outlook and your content will be sent out using your Bethel email account.