The Office of Accessibility Resource & Services (OARS), uses a database called AIM which has a feature called the Faculty Portal. The Faculty Portal provides information about students who are registered with OARS and their accommodations. Faculty can reference the accessibility statement and accommodation process for context about how the Faculty Notification Letters are sent.
Faculty can view student accommodation letters two ways: 1) Faculty receive emails with students Letter of Accommodations via email as students request to utilize their accommodations, 2) Faculty can also access the portal to view student accommodation information.
The AIM Faculty Portal allows you to:
- View accommodation letters in one spot (rather than referring to the email).
- Export data detailing students and accommodations by course.
How to access AIM Faculty Portal
To access the portal, go to the AIM login page and use your Bethel credentials to log into the Faculty Login.
How to view accommodation letters in AIM
On the main page faculty will see a list of the students who have requested accommodations for their courses. Students will be sorted by course and section (if you are an instructor in multiple courses).
To see a copy of the student's accommodation letter, click on 'View.'
Faculty will see information for all students in the class that are registered with OARS. In the column 'request date' you can see when the student completed the process to have their letter sent to you via email. You will see students on the list even if they have not yet followed the process to formally request their accommodations. If request date is empty, then the students has not formally requested to utilize their accommodations. OARS will continue to remind students to complete the process.
How to search students by course
Faculty can use the "Click to Expand Advanced Search Panel" to search for students by course.
How to search by eligible accommodations
The AIM system refers to 'eligibilities' which are the accommodations that the student has been approved to use by OARS. Use the 'Search Students' Eligibilities' tab to find all students with a specific accommodation. Click on 'Expand Advanced Student Search Panel' to search by specific accommodations.
For example, if you'd like to know which students have testing accommodations you can use the search panel and export a list.
Timing of Accommodations Letters in AIM
Courses for the next semester are uploaded into AIM up to two months before the semester begins. Once students begin sending their letters faculty will be able to see them in the portal by selecting 'Next Term.'
Faculty can reference the Accessibility Statement for Syllabi for context about the Faculty Notification Letter of Accommodation process.
QUESTIONS?
For assistance email accessibility-services@bethel.edu or call 651.638.6833.