University Advancement List Request - (All requests must be submitted at least 3 weeks prior to the due date)

Alumni, Current Parents, Church/Ministry Partners, and Donor Communications

If you want to communicate (event invitations, newsletters, etc.) with alumni, current parents, church/ministry partners or donors, please contact the University Relations team at university-relations@bethel.edu. A member of the University Relations team will work with you to open a communication job(s) with Marketing and Communications and submit list requests on your behalf.

Institutional Data

If you are seeking a report for data analysis (not communications), please submit the I Need Data Request form. The Office of Institutional Data and Research will manage these requests.

Graduate School Data

The Office of University Advancement has partnered with the Office of Marketing and Communications to collect graduate school information for recent alumni. The primary purpose of this information is to be able to report grad school attendance rates to prospective students. A report will also be made available to faculty and staff. The report will include the former student’s name, class year, major, and name of graduate school.

Employees and Students

The Office of University Advancement does not maintain records for current students and employees. If you wish to communicate specifically with current students or employees, you will need to contact the Office of Marketing and Communications.

List Policies

• Per Bethel University policy, all email requests will need prior approval from Marketing and Communications or University Relations.
• Lists are subject to FERPA; they can not be shared with other departments or external vendors.
• The Office of University Advancement reserves the right to accept or deny any request. Each request will be evaluated to determine:
  • if it aligns with the priorities of University Advancement;
  • if our team has the capacity to fulfill the request;
  • what data will be stored in the CRM;
  • what data will be shared and with whom.
• The University Advancement inbox (university-advancement@bethel.edu) must be copied on all responses from constituents.
• Lists must be maintained within Bethel's secured network servers. No information should be downloaded onto a laptop or personal computer.
• Any misuse of this data may result in disciplinary action and the inability to receive information in the future.
• If you have any questions about this process, please contact the University Advancement Applications Operations Specialist, Drew Wynia, at drew-wynia@bethel.edu.