Room Transfers
Overview
A student who believes he/she has a compelling reason or an extenuating circumstance for moving rooms must first contact their Resident Director (RD). The RD will meet with the student to first explore any alternative solutions to resolve the situation, and it is the expectation of the University that a student engages and collaborates in the process as put forth by the Student Life Office. Room changes are not guaranteed and will only be set in motion as space is available if Residence Life has observed evidence of good-faith efforts to resolve any issues.
The Process
The student must have a conversation with his/her RD to discuss their desire to move and reason for doing so. Reasons for transferring rooms could include:
Physical or emotional concerns that are affected by the current room placement
New information not available or not previously considered regarding your housing situation
Depending on the request for transferring rooms, the student may be asked to follow one or more steps before proceeding:
Initiate conversation with roommate(s) to try to resolve the situation
Revisit Roommate Agreement Form w/ Resident Assistant (RA)
Mediation with Roommate(s) and RA, follow-up conversation with the RA
Connect with the Office of Accessibility Resources and Services (OARS) if formal accommodations would be helpful/necessary to address physical or mental health needs
Additional steps as determined by the RD
If the RD has observed evidence of good-faith efforts to resolve any issues, the RD will send the student a Room Transfer Appeal Form to complete.
Requests to move to single and/or empty room will not be granted
Filling out a Room Change Request Form does not guarantee room change
Requests to move to a specific room are not guaranteed
Completed room transfer requests will be reviewed by a Residence Life Committee and a final decision will be communicated via email by a Residence Life Dean. If your request is granted, a $75 room transfer administration fee will be assessed.
Important Notes
If students change rooms without following proper procedures, they may be required to return to their previous housing until the appropriate procedure is followed. An improper checkout fine may be assessed. Once approved, all room transfer requests will be coordinated by the Residence Life Office.
When there are one or more vacant spots in a room, suite, or apartment, the Residence Life Office may assign a new roommate to the open spot per the terms of the Housing Agreement Lease. Should the occupancy of the room, suite, or apartment be 50% or less capacity, the Residence Life Office reserves the right to consolidate spaces if necessary.
Related Policies and Resources:
Policy Contact:
Residence Life Office- BC 252
651.638.6300