Transcriptions - OARS Accommodations

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Last updated: Jul 27, 2021
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In order for a student to receive the Transcription Accommodation, they must:

  1. Be registered with the Office of Accessibility Resources and Services (OARS).
  2. Be registered for this accommodation based on their needs, and have it documented in their accommodation letter. 
  3. Communicate with the professor that they intend to use their accommodations in the course. 

Professors will first be alerted via receipt of the Faculty Notification Letter each semester by the student. If the student is registered for Transcriptions, it will be stated in the student's letter as follows:

Accommodation Letter Text: 

"The student will need transcriptions made of all videos for the course. It is the student’s responsibility to alert the professor and OARS if there are any transcriptions needed that have not yet been received. It is the professor's responsibility to provide OARS with links to videos for the course."

OARS Responsibility

Student Responsibility

Faculty Responsibility

Determine student eligibility for transcriptions as an accommodation.

Consult with faculty to receive all videos that need transcriptions created for the student.

Submit videos to a third-party vendor and ensure transcriptions are given to the student in a timely manner to complete assignments.

Communicate with the professor the intention to use this accommodation by sending the Faculty Notification Letter in a timely manner. 

It is the student's responsibility to inform the  professor and OARS if there are any videos that need transcriptions created that have not yet been received.

It is the professor's responsibility to provide links to videos for the course.

It is the professor's responsibility to send the videos and/or links, as well as the date by which the videos are needed, to the OARS office 2+ weeks before they are to be viewed. OARS will send the video to a third party who will provide this service.

Accommodation application in an online setting: This accommodation applies the same online as face-to-face. 

Qualification for Accommodation: Transcriptions is an appropriate accommodation for students who are deaf or hard-of-hearing, or those who may have a disability that requires audio description.